DIRK SCHART
Startups, Technology, Marketing

Blog Post

How to Navigate a Startup with Marketing and Communication through a Crisis

Dirk Schart • Mar 23, 2020
Startup marketing cover
We are in a global crisis situation that presents us with many challenges—in the personal as well as in the professional environment. As startup people and founders, we are practically used to challenges and difficult situations. We look for failures and patterns and adapt our best practices to always improve the product and startup.

With Covid, there is no blueprint for the current situation—we do not have a playbook that we can simply pull out of a drawer. The plan which we can simply adjust briefly does not (yet) exist.
At RE'FLEKT, we are currently confronted with new developments every day. Home office, shelter-in-place orders, customers who can no longer travel or urgently need technicians on site to repair machines, new customer inquiries about how our products can be used in new situations. 

The job for all marketing and communications leaders is to observe every day what the mood is like, play through possible scenarios and be in close contact with customers, partners and the own team.
1) Check the situation and monitor the markets

It is currently important to reassess the situation every day. To do this, you have to be very close to customers and markets. Which sectors are still optimistic or essential in the crisis (medical, healthcare, delivery services), which are shutting down their production or are in major difficulties (tourism, airlines, automobile)? Which geographic markets have which needs?

Google Trends allows a good overview of the search queries that provide insights into current needs and moods. For example, remote tools and desks (for home offices) are popular inquiries and products. Ask your customers and partners directly how they assess the situation. This gives a quick insight into the market and enables forecasts of further business developments.


2) Focus on targeted and personal communication

Instead of mass emails and campaigns (which are becoming less important anyway), startups should focus on targeted communication. Less communication but as personal as possible allows it to be on the pulse of customers and partners.

Direct emails or a personal call help to promote communication in the crisis. Please do not forget that many people are currently unsettled and sometimes alone in the home office for longer periods. Many are worried about their own future, their job or their family. No school, children at home, all this creates a lot of emotional tension.

Show empathy in communication and keep the focus on people. A great example is Arne Sorenson, CEO of the Marriott Group:
3) Brand Value and Education first approach

Brand messaging and positioning as well as product marketing change in the crisis. The value of your brand plays an important role while traditional product marketing with the typical "Buy" button as well as "Get 10% off if you ..." feels off right now. Rather, an education mindset comes first, in which companies get the feeling that they are finding a partner who helps in the current situation.

Thought leadership is recommended (which it should always be) so that companies gain the necessary trust in the solutions of the startup. And for media—that currently need information about important topics—it is easier to find experts on the topic and to interview founders.

Offer media support and actively approache individual journalists. Twitter is the perfect channel for this, but Quora or media-specific portals such as HARO also offer contact options.
4) What is the value your customer needs now?

Every startup solves a problem. And startups are good at quickly recognizing opportunities and acting accordingly. 
How can your product help in the current situation? Anyone who listen to the markets and the needs of customers as mentioned above will find new opportunities in the crisis. What can be done differently with the product even though it was perhaps not designed for it?

We develop products that use augmented reality to make it easier to repair machines and equipment without the need for on-site technicians. In the meantime, we have received many inquiries about remote collaboration with China and other areas of application that we had not previously focused on.

Many initiatives are springing up that offer a marketplace under the motto "Startups vs. Corona Virus" which bring together the problems of companies and the solutions of startups. The problem/solution approach fits the crisis situation much better than presenting your own products every day as a campaign push on social media.
5) Find new ways for events and trade shows

What to do if there are no personal meetings, events and trade fairs? How and where can startups inform customers about news and updates? It will probably take at least until the second year before we can experience events and workshops again.

Video meetings are the logical alternative and work very well if you follow a few rules. Instead of all-day workshops, 3 to 4 hours of slots can be arranged—with sufficient breaks and active moderation.

We considered setting up a "Virtual Booth"—a small version of a stand with banners and furniture, so that it looks more like a live atmosphere than just the face in the video.
6) Communicate with your teams 

So far we have spoken about the external target groups but please do not forget your own teams. Everything I have described about the insecurity of people with our customers and partners naturally also applies to our own employees.

Leadership and communication are required here to help employees in this unprecedented time. The CEO and founder must update employees every week. Video calls, update emails and direct 101 check-ins are extremely important, while no personal meetings are possible. A Ask-us-Anything format via Zoom/Skype/Teams or in Slack is a good alternative.
7) Keep your investors in the loop

In addition to revenue and expenses, the funding topic is particularly relevant for startups. Crunchbase currently sees no negative effects on funding. However, investors can be expected to be more hesitant in the coming weeks—at least as long as the short-term and mid-term effects are unclear.

Investors, like customers and partners, expect regular communication on revenue and cash levels as well as on the measures that are being initiated. This should not be one-way communication, but investors should share the feedback of their investments from different markets and promote a "Lean & Share" culture among their startups.

Adjustments to communication, business plan and funding strategy can be discussed together. In the current crisis not only the behavior of startups with regard to marketing, PR, sales funnels is changing, but also the role of investors as crisis advisers.
8) Think in scenarios

In startups, plans can get outdated very quickly and in the current situation probably before the ink is dry. The crisis leads us to the basics: hypotheses and scenarios. So instead of just building a plan, it is advisable to run through different scenarios.

What kind of communication do we do when the greatest impact lasts until June? How do we change the strategy if it lasts until the end of the year? How do we deal with event planning for 2020? What budget is free due to canceled shows and how do we invest it? How can we support our customers when bottlenecks occur?

A matrix with questions as a basis helps to form hypotheses to build scenarios with checkpoints and makes it easier to make critical decisions.
9) What startups should focus on
  • Build a market monitoring for daily/weekly checks
  • Understand what your customers need
  • Communicate less but targeted and personal
  • Provide education for your customers instead of selling-as-usual
  • Show the value of you brand and build trust
  • Keep your investors informed and request active support
  • Create a scenario matrix with hypothesis
Overall, be transparent, avoid hectic communication, and concentrate on the important issues. Everything that is not existential in the first half of the year plays a subordinate role.

Finally, three interesting articles. The first shows the assessment of three travel startups, probably the most affected business field in the crisis. The second article is a detailed look at marketing in uncertain times—current and worth reading. In the third article, Phil Venables shares his thoughts on selling in a crisis.


"Make the world a better place" is an inflationary saying in the startup world. Now, it is up to us to focus on what is important, be better people and let it happen. 

Follow me on LinkedIn or Twitter where I share my thoughts around how to build and market technology products.

Dirk Schart is CMO and President of the Augmented Reality startup RE’FLEKT. His focus is on B2B enterprise software and SaaS models with early-stage technologies like AR, AI, IoT—from market engineering to thought leadership and go-to-market. Dirk is a startup mentor at the German Accelerator in the Silicon Valley and author of two books about Augmented Reality..
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Startup Marketing Communication Crisis
By Dirk Schart 23 Mar, 2020
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By Dirk Schart 11 Mar, 2020
How can you get access to almost unlimited knowledge? Why is it essential to meet founders who have done it before? What is that mindset thing everyone is talking about in the Valley? In this article, I will share my experiences about the ‘Learn & Share’ mindset and why it is beneficial to build a business and bring early-stage tech products to the market—with examples from meetings with founders, advisors, and investors. Here’s my background. I am the Chief Marketing Officer and President of REFLEKT Inc., the US entity of the Munich-founded tech startup simplifying industrial maintenance, operations and training with Augmented Reality. I started building our US business out of Sunnyvale in the Bay Area and turned it from zero to a recognized player within one year. In that year, I had the chance to learn from founders and advisors who have built several startups and who understand what it means to fail and learn. These meetings motivated me to share what I have learned and why I believe there is no better place to learn so much in such a short time. How can you learn in the Silicon Valley? One way is to start watching HBO’s Silicon Valley series. Seriously! This way, you don’t even need to come here. Frankly spoken, what Richard & Co. showed in the six seasons about the tech industry is not that far away from reality. If you do make it to the Valley, though, I highly recommend you to book a tour where you get an express ride through one of the big accelerators. Every day at Plug & Play , I see massive groups walking through the building where we have our office. Plug & Play is the biggest accelerator with over 50,000 visitors from 15 different countries per year during the tours and events. Once you see the companies and startups involved, you realize that you don‘t even need to leave your office to build a massive network. The ‘where’ you can learn is one thing. The ‘how’ and ‘why’ you can learn is the fascinating part for me. What is often separates The Valley from other places is the growth mindset. But, the mindset alone doesn’t make a place special—that’s true. There’s much more than the obvious phrase: in the Valley you rather get a “Yes” instead of a “No” when you come up with a crazy idea – which is something I like to do. Here are my three reasons why this area is so interesting and why you can learn faster and more (about the startup and tech world): 1. A very high number of founders, advisors, VCs involved in tech and startups, 2. All accessible within 50 miles between San Francisco and Santa Cruz, 3. People are eager to share their experiences, learnings, and failures.
Startup Learnings Podcast
By Dirk Schart 08 Jan, 2020
I always need fresh input — whether it is from books, articles or podcasts. Especially others sharing their learning (and failures) is a great source to grow. Instead of sharing my favorite podcast series, I want to recommend specific episodes which helped me and which I listen to over and over again. For me, an interesting episode is a lot more than just receiving interesting information. What makes the difference is the people in the podcast. That’s why I don’t have too many sources but love podcasts from Danny Fortson, Reid Hoffmann, Jason Lemkin and Andreessen Horowitz (especially the ones from Sonal Chokshi, and with founders like David Ulevitch). 1. David Ulevitch (OpenDNS & a16z): What Time Is It? From Technical to Product to Sales CEO Since the startup (and founder) journey doesn’t go neatly linear from technical to product to sales, tightening one knob (whether engineering or marketing or pricing & packaging) creates slack in one of the other knobs, which demands turning to yet another knob. So how do you know what knob to focus on and when? How do you build the right team for the right play and at the right time? It all depends on “What time is it”: where are you on the journey, and where do you want to go. In this episode, David Ulevitch (in conversation with Sonal Chokshi) shares hard-earned lessons on these top-of-mind questions for founders; as well as advice on other tricky topics, such as pricing and packaging, balancing between product visionary vs. product manager, how to manage your own time (and psychology!) as your company grows, and more. Much of this is based on his own up-and-down, inside-outside, big-small-big-small, long journey as CEO (and CTO) for the company he co-founded, OpenDNS. 2. Dara Khosrowshahi (Uber): How pirates become the navy Early-stage startups are a lot like pirate ships — they need a buccaneering spirit to survive. But every startup needs to shed its pirate nature at some point, and evolve into something more akin to a navy — no less heroic, but more disciplined. Dara Khosrowshahi, as Uber CEO, took on the most extreme pirate-to-navy transition in startup history. Though Uber blitzscaled to become the most valuable startup in the world, it was also notorious for its toxic culture — and Dara turned the company around. His method? Truth-telling and doing the right thing. 3. Michael Birch (Bebo) & Danny Fortson (Sunday Times): The Bebo Billions Michael and Xochi Birch launched Bebo, one of the first social networks. They sold it at the height of the market for $850 million to AOL Time Warner. Two years later, AOL sold it again — for $1. In a two-part podcast, we tell the Bebo story: its extraordinary rise, the fall, and how the Birches made away with the GDP of a small nation. 4. Nick Mehta (Gainsight): Founder Struggles from Imposter Syndrome to Vulnerabilites SaaStr CEO Jason Lemkin sits down with Gainsight CEO Nick Mehta to discuss what it means to be a SaaS leader. What are the day-to-day struggles? The fears and the worries and what it means to be “crushing it” today. 5. 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Christopher Lochhead (Play Bigger): Category Creation is the Strategy In this episode, Christopher Lochhead discusses why category creation is the new growth strategy for legendary marketing. Great companies do not focus on incremental growth, rather, they focus on being exponentially different. These leading companies introduce people to new businesses and provide them with new ways of doing things. Lochhead cites different big enterprises as well as small enterprises as an example. Huge companies now started as small when they changed our way of thinking. Companies such as AirBNB, Google, Amazon, Palo Alto Networks, Cisco and Salesforce not only created great products⁠ — they created a good company and a great category. 8. Bob Tinker (MobileIron): Finding Go-to-Market Fit in the Enterprise In this episode of the a16z Podcast, Bob Tinker, author of the book Survival to Thrival and founding CEO of MobileIron, and a16z general partner Peter Levine, talk with Hanne Tidnam all about how to find the right go-to-market fit for the enterprise startup. How do founders avoid that moment of reckoning after product-market fit, but before growth? When should an enterprise startup accelerate sales investments? — the “Goldilocks problem” (not too early, not too late!) — and pick the right sales team and go-to-market model for their product and their customers? And if you’re stuck in that moment where growth stalls, what are the right tools to get out of it? What are the important metrics to know both where you are, and when you’re out of the woods? 9. 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By Dirk Schart 14 Oct, 2019
These days, most of the news around Augmented Reality are about Apple and its new ARKit — a development tool to place digital objects into real scenery and display it on iPhones and iPads. Still in its beta version, ARKit has started a second wave of public awareness for AR after the most successful mobile game in history: Pokémon Go. With the consumer market now finally entering the AR world, it is little known that the enterprise sector has already been using the new technology for many years — often in stealth mode with prototypes and proof of concepts as internal apps. This is about to change completely. In this article, I want to share some thoughts about how “consumer first” announcements like the ARKit influence the enterprise business. You may think that apps like Pokémon Go and all the examples developed by nerds around the globe with the ARKit don’t have anything to do with the business sector. The same applies to Snap’s Spectacles — AR glasses that look like hipster sunglasses — or Pokémon Go, another mobile game with some hype for AR. Believe it or not: you’ll see all of this repeated in some form or another in the enterprise sector. I’m not talking about single use-case scenarios, I’m talking about how the tools from Apple as well as the AR activities from Facebook, Google and Snap inspire us to rethink the use of AR. These are the opportunities that make better enterprise applications and adapt the technology to the user — instead of educating the user to adapt to the technology. ARKit brings Augmented Reality to millions of users and developers Mapping our world with the smartphone camera and using tracking methods, like SLAM, to place virtual objects into real scenery — in a nutshell… this is exactly what the ARKit does. The more realistic the objects look, the better they merge with the real environment. Once our brain perceives the virtual content like physical objects we reach the full potential of an augmented or extended reality. Therefore the size of the objects has to fit to the environment and the objects have to react to different light conditions — just to mention two important factors. One of Apple’s first applications on iOS is in development with IKEA. It allows IKEA app users place furniture and accessories straight out of the catalogue directly into your living room using Augmented Reality. Apple’s camera and software technology supports what I described before: it identifies the room size and light conditions to scale the furniture to the right size and texture. Imagine this for planning stores, supermarkets, hotels and real estate. This powerful software is giving almost anyone the possibility to create AR applications and will have a huge impact: from September on — with the release of iOS 11 — there will be millions of new AR users and developers building apps. In the first step, we’ll see a bunch of different apps. Once the developers understand the way AR works and what the possibilities are, there will be more and more daily-use applications. It was the same with the first mobile apps — it took some time to reach the full potential. We will be able to create better and more natural user interfaces and get closer to the point where we use AR in daily business. Instead of simply placing furniture in our living room, we will be able to visualize operational knowledge in the real work environment. What would you say if I told you that there is no difference between Pokémon Go and a maintenance application for a technician? Both applications embed digital objects or information in the real world.
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It is a pretty familiar scene, that of the classic morning routine of the future. A person wakes up, gets out of bed, and walks over to their window. As they gaze out at their city skyline, a hologram hovering somewhere in the sky informs them of the weather. Other floating projections display the morning news, their itinerary for the day, and whatever else may be relevant to that person at that time. After updating themselves sufficiently, they head over to their closet and virtually try on a few different outfits in a matter of seconds, finally settling on one they are happy with. As they continue to prepare for the day, all the mundane necessities which humans previously had to do manually now operate automatically, leaving the person more time to do something of importance before they embark out the door.
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